Non-Profit Parent Co-operative Preschool in Tomales, CA

Shoreline Acres Preschool Student/Parent Handbook   2014-2015


 

 

 
Our Mission:
                    

"To provide a nurturing, supportive, all-inclusive environment in which our children, parents and staff work cooperatively to provide a program aimed at broadening and enriching the social, emotional, physical, intellectual and creative development of our community's children in an effort to prepare them for early success and school readiness."
       
Welcome!

Shoreline Acres Preschool is a non-profit, co-operative preschool for children two years nine months and toilet trained up to six years of age.

Our goal is to help our children enjoy a pleasant first experience with school in a safe, fun and educational environment.  We work towards enhancing the development of the “whole child.”  We acknowledge that each child goes through stages of developmental growth and believe that it is our responsibility to enhance that development and to consider the needs of each child.  We offer an integrated theme-based curriculum with daily learning experiences in language arts, science, math, cognitive motor skills, music, creative play and emotional and social development.  Our program consistently nurtures social, emotional, cognitive, and physical development through individual and group activities.  We strive to help our children develop into individuals who enjoy and respect themselves, others and the world around them.

Since we are a co-operative preschool, or a co-op, parents have an unusual opportunity to experience our child’s first school with them.  Our child to parent or teacher ratio is 6:1.  There will be no more than 20 children per day in preschool.  We offer a non-parent-teaching option.  Consideration for this option is given first to working parents, parents with younger than preschool age children or parents with any special circumstances, which make it a significant hardship for the parent to work in the classroom.  We can only offer this option to approximately ¼ of our enrolled families at this time.  The Board of Directors will make all decisions and will inform you of your registration status by July 1st. 

Shoreline Acres belongs to the children, parents, teachers, Director and Board of Directors.  We welcome your ideas on how to improve the school and of course, your help.

Below we have explained in detail what the policies, expectations and duties are of the parents of Shoreline Acres Preschool children.  Please take the time to read through the entire handbook and keep it on hand for future reference.  Thank you and enjoy your year at Shoreline Acres.

Tuition and Fee Schedule

Registration Fee: A one time, non-refundable registration fee of $50.00 must be submitted at the time of registration.   All other forms and documents necessary for enrollment must be submitted on or before your child attends school.  Students returning for a consecutive year are not required to pay this fee.  This fee includes a Shoreline Acres Preschool T-shirt.  Sweatshirts are also available for children and parents for an additional charge.

Tuition:  Tuition is due on the first of each month. Tuition is based on a 10 month calendar (August through May) and is divided equally.  Tuition is due one month in advance of participation.  There is no discount for school days missed due to illness, vacations or holidays.  Tuition is delinquent on the fifth of the month by the end of the business day.  If the 5th of the month falls on a weekend or holiday, the payment must be received by the next business day.  Delinquent payments will be charged a finance fee of $10.00 per month and a fee of $40.00 will be charged for bounced checks.   If your check bounces, it will be at the Board of Directors’ discretion whether Shoreline Acres will continue to accept payment in the form of a check from your family in the future.  If payment has not been received, or other financial arrangements have not been agreed upon by the 30th of the month of which the tuition was due, the child(ren) of the delinquent family will be temporarily suspended from school.  Tuition checks should be made payable to SHORELINE ACRES, INC. and placed in the TUITION BOX or mailed to Shoreline Acres, Inc. P.O. Box 161, Tomales, CA 94971.  Cash payments are also accepted.  Because we do not keep cash on hand in the classroom, we ask that your cash payment be for the amount due.  Overpayments will be credited to the following month’s tuition.  Credit cards are not accepted.

There is a 2 day per week enrollment minimum for children not eligible to attend kindergarten the next year.  For children who are eligible to attend kindergarten the following year, a 4 days per week schedule is recommended.  Any other arrangements are subject to Board approval.

 
Monthly Tuition Rates:        With Parent-Teaching                     Without Parent-Teaching

2 days per week, per month                        $220.00                                 $286.00 

3 days per week, per month                        $280.50                                 $346.50

4 days per week, per month                        $330.00                                 $396.00

5 days per week, per month                        $363.00                                 $429.00


Drop-in Rate:  $10.00 per hour

With Parent-Teaching:  Each family takes turns being the parent teacher (PT) on a rotating schedule prepared by the Director.  The PT assists the Director/Teacher in any way requested.  VERY IMPORTANT-The PT arrives at 8:15 am and leaves at 12:30 pm.

Specific duties on every parent teaching day include: general clean up of school, sweep, wipe down bathroom and kitchen counters and tables, straighten chairs and stools, etc. 

Without Parent-Teaching:  Parents who choose not to Parent-Teach will not be scheduled to work any classroom hours as an Aide to the Teacher. In addition, they are not required to provide snack.  This option is only offered to approximately ¼ of our enrolled families.  Working parents and parents with younger than preschool age children are given first priority for this option.  Please see the Director for an application if you are interested.  Your application is subject to Board approval.  You will be notified of your status within two weeks of application.

*A 20% tuition only discount will be given to families with more than one child enrolled in preschool at the same time.

Scholarship Assistance: Scholarship assistance is available for any families based on income level.  Priority is given first to in-district PreK, then to PreK children.  Scholarships are available until the fund is exhausted.  Income must be verified by current W-2’s, paycheck stubs or some other reasonable form of income verification. Please see the Director for additional information.

Family Service Hours:  Each family must contribute 12 Service Hours per year - 6 hours at the Crab Feed and 6 hours at the Spring Carnival.  Any family who does not complete their 12-hour obligation will be charged $25 per hour for each unfulfilled hour.  Board Members are expected to attend all scheduled board meetings in order to fulfill their Family Service Hours obligation.
 
Immunization Requirements
All children and parent-teachers who are in a high-risk category must have TB tests.  Check with your physician for more information.

Exemptions:  The law allows (a) parents/guardians to elect exemptions to immunization requirements based on their personal beliefs, and (b) physicians of children to elect medical exemptions to them.  The law does not allow parents/guardians to elect an exemption simply because the record is lost or incomplete and it is too much trouble to get to a physician or clinic to correct the problem.  You must sign an affidavit if you would like a personal belief exemption for your child.

Preschool children must have the following immunizations before entering school:

Polio         3 doses
DTP/DTaP   4 doses
MMR         1 dose, must be given on or after the 1st birthday
Hib          1 dose, must be given on or after the 1st birthday
Hepatitis B    3 doses
Varicella     1 dose

Attendance:

Hours/Late Fee: School hours are from 8:15 a.m. to 12:15 p.m.  Please arrive no earlier than 8:15 a.m. and no later than 8:30 a.m.  Circle time begins at 8:45 a.m.  Please be on time when picking up your child at 12:15 p.m.  To discourage late pick-up, families will be charged $0 for their first tardiness, $10 for the second tardiness, $20 for the third, $30 for the fourth, etc.  Late fee charges apply 5 minutes past your scheduled pick-up time.  This is not an invitation to arrive 5 minutes late everyday.  However, it does allow for occasional tardiness of a few minutes.  Late fee payments are to be included with your monthly tuition.

Sign In and Out Procedure: Each child must be signed in and out each day.  Parents must note the child’s name, time of arrival and departure and sign the parent’s full signature.  The sign in/out sheet is on the parent information counter.  If someone other than the child’s parent or legal guardian will be picking up your child, you must inform the teacher in writing or by telephone correspondence and the person MUST be prepared to show picture identification.  Children will not be released unless these procedures are followed.

Vacation/Holidays: We are closed on Labor Day, Veteran’s Day, Thanksgiving and the Day after Thanksgiving, Martin Luther King, Jr. Day, President’s Day, Lincoln’s Day, and Memorial Day.  In addition we are closed for a 2-week winter break and a 1-week spring break.  Shoreline Acres, Inc. follows the Shoreline Unified calendar.  We are also closed on any other non-school days for Tomales Elementary School.  A copy of the Shoreline Unified calendar will be provided to you during the first week of class. The one exception to that calendar is the five week Summer Bridge program run by Shoreline Acres for children entering kindergarten.

Sick Children: The Director/Teacher reserves the right to send a child home if he/she appears to be too sick to be at school or contagious and of risk to other children.  Please do not bring your children to school if they are excessively coughing, sneezing, running a fever, vomiting or have anything other than clear discharge from their nose.  Please notify the school immediately if your child has been exposed to a communicable disease.  IMPORTANT – Call and inform the teacher if your child will be absent from school before the start of the school day.

Make-Up Days: Make-up days due to absences, emergency school closures, etc. will not be offered.  However, if there is space available, your child may switch days during a week if needed. 

 Withdrawal/Expulsion: Parents wishing to withdraw their children from school for any reason are asked to submit written notice to the Board of Directors at P.O. Box 161, Tomales, CA 94971 or in person to the director 30 days prior to withdrawal.  There will be no refund or partial refund of monthly tuition in cases where the child is pulled-out part way through the month.  In cases of extended vacations, parents are asked to follow the same 30 day notice policy, but can re-enroll upon return should space still be available.  If for any reason your family does not pay tuition fees for any given month excluding July and August, or does not fulfill the yearly maintenance or fundraising obligation, your family will loose continuing student privileges and will need to re-enroll as a new student should space be available.  If the participation of any child or family in our program poses a significant safety risk to other members of our center including other children, families or staff members, Shoreline Acres reserves the right to exclude the child or family from our program.

Emergency Days:  Shoreline Acres will be closed if a situation arises where it would not be safe for your child to be in school or for your child to be transported to or from school.  If Shoreline Unified School District officials close SUSD then Shoreline Acres will also be closed.  Every effort will be made to contact you by phone of any emergency closures.  Listen to the following radio stations in case we are not able to contact you:  KSRO – 1350am, KZST – 100.1fm, KRRS – 1460am, 1490am, or KBBF – 89.1fm.

Discipline
Shoreline Acres endeavors to develop mutual respect among all involved parties.  The rules are clearly defined, and children are shown how to use words to mediate conflict.  The following behavior, however, is unacceptable at preschool: Physical abuse (child or staff) i.e. Hitting, biting, kicking, scratching, spitting, etc., verbal abuse (child or staff), foul language or gestures, excessive or unusual sexual behavior, throwing dangerous objects, repeated temper tantrums or disruptions, misuse or abuse of equipment or facilities.  The Staff and the Board of Directors will do their best to work with a child and family regarding unacceptable behavior.  Steps that can be taken are: Positive discipline such as praising good behavior and redirecting behavior, one on one guidance by parent and teacher, parent and family conferences.  Corporal punishment will not be used.  Sometimes maturity or lack of exposure to social development may be part of the problem.  Shoreline Acres would like to work with any child who shows improvement.  If the child does not show improvement, he/she will be asked to leave the program, until he or she demonstrates an ability to behave in an acceptable manner.

Sharing
There will be special sharing times throughout the year.  Please be sure not to send any toy weapons to school, such as army figures with guns, swords, etc.  Please do not allow your child to bring any toys from home unless it is a special sharing day.  Sharing items are to be put in the child’s cubbie, taken out for sharing and then put back in the cubbie until it is time to go home.

Party and Field Trip Policy

All of the children are invited to our parties and field trips.  If your child does not regularly attend on a day which a party or field trip is held, they may attend the event with their parent or guardian.  The parent or guardian must remain with their child until the event is concluded.  The parent is responsible for his/her child.  Shoreline Acres, Inc., the Director or other Staff members are not responsible for your child.  Please do not sign your child in. Parties usually begin at around 10:30 a.m. and conclude at 12:15 p.m.  Parent volunteers coordinate our parties. Parent volunteers are also needed to drive on field trips.  Each family is asked to help with 1 party or field trip per year.  Only insured drivers may help transport children.  We ask that two adults ride in each car.  Field trip information will be given at least 1 week prior to the event and is also noted on the monthly calendar.  Please do not come earlier than the scheduled event time if it is not your child’s regular school day.  If a party or field trip day falls on your child’s regular school day then you sign him/her in as usual and Shoreline Acres, Inc. accepts responsibility for your child.  You do not need to be present for the party or field trip, although we encourage parent participation and you are more than welcome to attend.

 
Medication Procedure
If your child is in need of a physician prescribed medication while in the care of Shoreline Acres the parent/guardian must sign a MEDICATION CONSENT form before a staff member will be allowed to administer the medication.  The child’s name, dosage, times to be given, and the name of the medication and instructions must be clearly labeled on the container.  All prescription medications must be dated and will be stored in an area inaccessible to children, including our refrigerator if needed.



Staff
Criminal Background Checks:  The goal of childcare licensing is to protect the health and safety of children.  One way that the licensing agency works to protect children is by requiring all licensees, employees, and adults who work in a licensed child care facility to have a criminal background check.  If any of these persons has been convicted of a crime, they must ask for and receive an exemption from the California Department of Social Services if they want to work in a licensed child care facility.  There are more than 50 crimes for which an exemption cannot be issued.  Persons convicted of these crimes are not permitted to work  in a licensed child care facility.  The non-exemptible crimes include, but are not limited to: willful harm or injury to a child, incest, child sexual molest, sexual battery, rape, crimes requiring registration as a sex offender, elder or dependent abuse, murder, attempted murder, voluntary manslaughter, arson, mayhem, kidnapping, torture, robbery and carjacking.  A person who wants an exemption must apply to the Department of Social Services.  The department’s licensing agency evaluates each request very carefully before making an exemption decision.  The goal is to protect children from harm and to ensure their childcare program is safe.